MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, November
18, 2013 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral
Springs, Florida.
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
Also
present were:
Kenneth Cassel District
Manager
William Capko District Counsel
Dan
Daly Director
of Operations
Kay
Woodward District
Accountant
Jan
Zilmer Human
Resources
Jodi
Michaels Accounts
Payable
Troy
Lyn District
Engineer
Ed
Stover Water
Department
Joe
Stevens Water
Department
David
McIntosh Wastewater
Department
Randy
Frederick Drainage
Stephen
Seigfried Field
Superintendent
John
McKune District
Consultant
The
following is a summary of the minutes and actions taken during the November 18,
2013 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the October 21, 2013 Meeting
Mr.
Shank stated each Board member received a copy of the minutes of the October 21,
2013 meeting and requested any corrections, additions or deletions.
There
not being any,
On MOTION by Mr. Holland seconded
by Mr. Shank with all in favor the minutes of the October 21, 2013 meeting were
approved.
THIRD ORDER OF BUSINESS Audience Comments
There not being any, the next
item followed.
FOURTH ORDER OF BUSINESS Consideration of Proposals
for Underground Storage Tank Removal and Cleanup
Fuel was found in the surrounding monitoring
wells due to a leak in the underground tank.
The tank was emptied to minimize impact.
Three vendors were contacted.
Staff recommends URS Corporation Southern.
On MOTION by Mr. Holland seconded
by Mr. Shank with all in favor the proposal from URS Corporation Southern was
approved with an additional expense of up to $90,000 for remediation.
FIFTH ORDER OF BUSINESS Consideration of Resolutions
Amending Fiscal Year 2013 Budgets
A. Resolution
2014-1 Amending General Fund Budget
B. Resolution
2014-2 Amending W&S Budget
Ms. Woodward explained these
resolutions allocate expenditures among various classifications of expenses and
do not change the bottom line of the budgets.
On MOTION by Mr. Holland seconded
by Mr. Shank with all in favor Resolution 2014-1 amending the General Fund budget
was adopted.
On MOTION by Mr. Holland seconded
by Mr. Shank with all in favor Resolution 2014-2 amending the Water and Sewer
budget was adopted.
SIXTH ORDER OF BUSINESS Staff Reports
A. Manager
– Ken Cassel
Mr. Cassel reported the
following:
Ř CH2M
Hill is proposing to do the engineering design work and pay for the costs associated
with repair of certain issues; however, they want the District to obtain a
contractor and the permits. They will
provide proposed language for Mr. Stroup to review.
Ř The
programming for the sand strainer PLCs is being ordered. CH2M Hill is covering costs for the
electrician to repair the sand strainer and Hydach is covering the cost of
programming.
B. Engineer
– Troy Lyn (Report Included)
Mr.
Lyn reviewed the Project Status Report, a copy of which is attached hereto and
made a part of the public record.
Ř Free
standing stack is complete.
Ř Well
#10 rehabilitation project is in closeout.
The new pump was installed and is being tested.
Ř Preliminary
investigations for canal bank restoration are complete. The report and plans are being prepared.
Ř The
deep injection well permit application was submitted.
Ř Specifications
were drafted for wells #6 and #7.
The
record will reflect Mr. Mena joined the meeting.
Ř They
are helping Mr. McIntosh with the South Blower Generator and will present a work
authorization for it.
Ř They
are working on a design build for an 8,000 gallon above ground fuel tank.
Ř An
upgrade of the 500 kW generator with a 600 kW generator was being considered. Due to new requirements, modifications may be
recommended for the current generator.
C. Department
Reports
·
Operations
– Dan Daly
Ř
Utility
Billing Work Orders
The above items are for
informational purposes only. Mr. Daly also
reported the following:
°
He had discussions with
SWCD regarding work they are doing to Canal Z and noted it may affect CSID with
phone calls requesting credits for irrigation water usage.
°
The newsletter is being
mailed out.
°
There have been
preliminary discussions regarding the Open House scheduled for April, 2014.
°
The front entrance pool
will be filled and replaced with pavers and potted plants.
·
Water –
Ed Stover (Report Included)
Mr. Stover reviewed the
report, a copy of which was included in the agenda package and is attached
hereto as part of the public record. He
also reported on the tech transfer workshop hosted by the District last week.
·
Sewer –
David McIntosh (Report Included)
Mr. McIntosh reviewed the report, a
copy of which was included in the agenda package and is attached hereto as part
of the public record.
·
Stormwater
– Randy Frederick (Report Included)
A
copy of the report was included in the agenda package and is attached hereto as
part of the public record.
·
Field –
Stephen Seigfried (No Report)
There
being no report, the next item followed.
·
Mr. Zilmer reported two
candidates were interviewed and are going through the hiring process for positions
associated with follow up to the installation of meters.
·
Motion
to Accept Department Reports
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the department reports were accepted.
D. Attorney
(Attorney General Response Included)
Mr. Capko reported the
following:
·
The Attorney General’s
response was provided to the Board stating they cannot provide an opinion on
this matter. District Counsel will
attempt to informally contact the Deputy Attorney General.
·
A representative of the
Broward County Delegation contacted Mr. Shank and District Counsel with
recommendations on the bill submitted by the District. She suggested changing to Category 2 for
bidding purposes. She also suggested
changing to general elections. There was
Board consensus to leave it as landowner elections.
SEVENTH ORDER OF BUSINESS Approval of Financial
Statements for October 2013
Ms. Woodward reviewed
the financials. She also reported the
IRS examined the 2007 Bonds and the District responded to all their requests.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor the financials were approved.
EIGHTH ORDER OF BUSINESS Supervisors’ Request
The following was discussed:
·
Mr. Holland commended
staff on their excellent work.
·
Mr. Shank reported he
will visit the Broward County Delegation.
·
Mr. Shank spoke with
Mr. Morera from SWCD. They are dropping
their membership from FASD.
·
Mr. Shank suggested a
computer system to track renewals for departments.
NINTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the meeting was adjourned.
Kenneth
Cassel Martin Shank
Assistant
Secretary President